Constitution of MIDDLESEX BADMINTON DOME (The Dome)
VERSION APPROVED 20th October 2022
1. NAME
The Club shall be called Middlesex Badminton Dome (“The Dome”), a private club.
2. AIMS and OBJECTIVES
(a) The Objects of the Club are to provide excellent facilities for, and to promote community participation in, the amateur sport of Badminton principally within the London Boroughs of Hounslow and Ealing and also surrounding districts. This includes:
3. STATUS OF RULES
These Rules (the “Club Rules”) form a binding agreement between each member of the Club
.
4. RULES AND REGULATIONS
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best efforts to ensure that others conduct themselves so that the business and affairs of the Club related to the playing and administration of badminton are carried out in accordance with the Rules and Regulations of Badminton England (The Governing Body) and the Middlesex County Badminton Association and that any competitions or tournaments which take place at the facility follow those Rules and Regulations which are in force.
(b) The Club will also abide by Badminton England’s Safeguarding Children and Adults at Risk Policy, Codes of Conduct and the Equality, Diversity and Inclusion Policy as shall be in place.
5. CLUB MEMBERSHIP
(a) The members of the Club from time to time shall be those individuals listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.
(b) Membership of the Club shall be open to anyone interested in the sport of Badminton on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However limitation of membership according to available facilities is allowable on a non-discriminatory basis.
(c) The Club may have different classes of membership on a non-discriminatory and fair basis.
(d) a person becomes a voting member of the Club once they have been a member for a full 6 months at the preceding 31st March and has played or actively participated (including committee meetings) at the Dome a minimum of 6 (six) times in that time.
(e) Members of 18 years old or younger are Junior members and do not have a vote. They may apply to become Members upon their 18th birthday and payment of the annual membership fee. They may immediately vote, providing they have been junior members for at least 12 months and have played at least 12 times in that period.
(f) Any person who wishes to become a member must apply on the electronic Membership Application Form and this will be considered as delivering it to the Club. Membership shall become effective upon an applicant’s name being accepted and a membership number being issued and then entered into the Membership register.
(g) In the event of a member’s resignation or expulsion, their name shall be removed from the Membership Register.
(h) Badminton England shall be given access to the Membership Register on demand.
6. ANNUAL MEMBERSHIP FEE
(a) An annual fee payable by each member shall be determined from time to time and set at a level that will not pose a significant obstacle to community participation, subject to 9 (a) (iii). Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable. The Club Committee may allow Membership fees to be paid on a monthly basis for a differing amount to include administration fees, in which case the member does not become a full voting member until 1 calendar year has elapsed from date of first joining and all the monthly fees have been paid. (and the requirement in 5d above has been fulfilled).
7. RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on which, they give notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee may refuse or remove membership only for good cause such as conduct or character likely to bring the sport or Club into disrepute, or overdue payments on amounts owing to the Club. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal. If this is not considered satisfactory, a further appeal may be made to the voting members. For the avoidance of doubt being more than 1 month in arrears on court payments or membership subscriptions is sufficient grounds to refuse or remove annual membership. (Or deny visitor membership / admission).
(c) A member who resigns or is expelled shall not be entitled to claim any, or any share of, any, of the income and assets of the Club (the “Club Property”).
(d) A member may also be removed from membership if such a person is subject to a decision of Badminton England or Middlesex County Badminton Association that such person be suspended from taking part in any activity relating to the administration, coaching or playing of Badminton.
8. CLUB COMMITTEE
(a) The Club Committee shall consist of the following Club Officers: Chair, Treasurer, Secretary, and up to four (4) other members, all except the Chair (see 8(c) below) elected at an Annual General Meeting (“AGM”). The Committee will elect a Vice Chair from amongst their members.
(b) All members of the Committee must be fully paid-up members, not necessarily voting.
(c) While MCBA holds the lease for the Dome building and is therefore liable for possible financial loss MCBA will appoint the Chair of the Committee and assign another member of MCBA to also attend meetings. Both assigned members will remain in place and have voting rights until such time as the Lease of the Dome is re-assigned from MCBA to the Dome.
(d) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next AGM unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two (2) positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chair of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chair or in their absence the Vice Chair.
The quorum for the transaction of the business of the Club Committee shall be four (4) and must include the Chair or Secretary
(e) Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(f) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than 4 meetings per year.
(g) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between AGMs shall be filled by a member proposed by one (1) and seconded by another one (1) of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.
(h) Save as provided for in the Rules and Regulations of Badminton England, Middlesex County Badminton Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(i) The position of a Club Officer shall be vacated if such a person is subject to a decision of Badminton England or Middlesex County Badminton Association that such person be suspended from holding office or from taking part in any activity relating to the coaching, playing, administration or management of Badminton.
(j) The Club Officers may vote to remove an Officer, if in their opinion the Officer is no longer a fit and proper person to hold that position or is not acting in the best interests of the Club. Such a removal will be by a simple majority of the Club’s Officers at the time.
(k) The Committee may appoint people to sub-committees for specific purposes and individuals to perform specific duties, as they feel fit.
9. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS
(a) An AGM shall be held no later than September each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) discuss proposals for changes to fees and subscriptions for the forthcoming year;
(iv) elect members of the Club Committee;
(v) transact such other business received in writing or by email by the Chair from members 14 days prior to the meeting and included in the Agenda;
(vi) consider any other business;
(vii) amend this constitution.
(b) Any member may attend but voting is restricted to those who have attended sufficiently often in the past season (see 5d above).
(c) Voting shall be either in person or by proxy.
(d) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing fully paid members (not necessarily voting) of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(e) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than thirty (30) or 15% (whichever is greater) of members eligible to vote stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(f) The Secretary shall send to each member at their last electronic address a notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(g) The current membership card must be presented prior to admission to the meeting.
(h) The quorum for a General Meeting shall be 10 or 5% (whichever is greater) of members eligible to vote.
(i) The Chair, or in their absence a member selected by the Club Committee, shall take the chair. Each voting member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a tie, the Chair of the Meeting shall have a casting vote.
(j) The Club Secretary, or in their absence a member of the Club Committee, shall enter the Minutes of General Meetings into the Minute Book of the Club and circulate to all Members within three weeks of the meeting.
(k) Amendments to this constitution must be agreed by at least 10% or 50 members (whichever is greater) who are entitled to vote at the meeting.
10. CLUB FINANCES
(a) Bank account(s) shall be opened and maintained in the name of the Club (the “Club Accounts”). Designated account authorities shall be the Club Chair, and the Club Treasurer plus up to two other members of the Committee. Electronic payments shall be authorised by two (2) of the designated authorities. Cheques may also be used and signed by two designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Accounts. Card payment machines may also be used, with the account operated by up to 4 Committee members. All monies so received shall be transferred to a designated Club bank account as soon as allowed by the supplier.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. All surplus income or profits are to be reinvested in the Club. If the Club has any income, profits, gains or other funds which the Club committee considers not to be needed to meet the Club’s short term needs for providing facilities and participation then the Treasurer may deposit or invest those funds after taking appropriate professional advice. The Treasurer will report back to members at least annually on the performance of any such investments and review the Club’s investments in the light of its financial needs for providing facilities and participation.
(c) No surplus income, profits or assets shall be distributed to members or third parties.
(d) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(e) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, refreshments and other ordinary benefits of Community Amateur Sports Clubs (CASC) as provided for in the Corporation Tax Act 2010 and Finance Act 2010 if CASC status is achieved.
(f) Subject to any conditions laid out in the lease, the Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
(iii) provide ancillary fitness and training sessions and equipment to enhance the participation of members in their badminton;
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(g) The Club shall keep accounting records for recording the fact and nature of all payments and receipts in order to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of seven (7) years or a period stipulated by Government legislation.
(h) The Club shall prepare an annual “Financial Statement” in such format as shall be deemed acceptable to HMRC.
(i) The Club Property, other than the Club Account, shall be vested in not less than 2 and not more than 4 custodians, one of whom shall be the Treasurer (the “Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee, and entry in the Minute Book shall be conclusive evidence of such a decision.
(j) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(k) On their removal or resignation, a Custodian shall execute a Conveyance to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.
If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(l) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
11. DISCIPLINE AND APPEALS
(a) The Club Committee will be responsible for disciplinary hearings of Members who infringe the Club’s Rules/Regulations/Constitution. The Club Committee will be responsible for taking any action of suspension or discipline following such hearings.
(b) All complaints regarding the behaviour of Members should be submitted in writing or by email to the Secretary and/or Safeguarding Officer.
(c ) The Club Committee will meet to hear complaints withing 10 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.
(d) The outcome of a disciplinary hearing should be notified in writing or by email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
(e) There will be the right of appeal to the Appeals Committee following disciplinary action being announced. The Appeals Committee shall be appointed by the Club Committee, and comprising different individuals from the Club Committee, and should consider the appeal within 14 days of the Secretary receiving the appeal.
12. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by the majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Upon dissolution of the Club any surplus assets remaining after the discharge of the debts and liabilities of the Club shall become the property of Badminton England. Badminton England can give, transfer to another registered Community Amateur Sports Club, a registered Charity or any appropriate Badminton Association for use by them in related community sports.
Signatures and date of ratification:
Chair: …………………………………………………………….. Signature
……………………………………………………………………… NAME
DATE……………………………………….
Secretary: ……………………………………………………….. Signature
………………………………………………………………………NAME
DATE…………………………………………
The Club shall be called Middlesex Badminton Dome (“The Dome”), a private club.
2. AIMS and OBJECTIVES
(a) The Objects of the Club are to provide excellent facilities for, and to promote community participation in, the amateur sport of Badminton principally within the London Boroughs of Hounslow and Ealing and also surrounding districts. This includes:
- encouraging and promoting all levels of badminton particularly encouraging and supporting pathways between schools, junior and senior clubs and county level play;
- arranging for coaching, training, and other schemes for the advancement of the sport generally; publishing books, magazines, periodicals, films, video films and tapes whether for sale or free distribution and otherwise to disseminate knowledge of and interest in badminton.
3. STATUS OF RULES
These Rules (the “Club Rules”) form a binding agreement between each member of the Club
.
4. RULES AND REGULATIONS
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best efforts to ensure that others conduct themselves so that the business and affairs of the Club related to the playing and administration of badminton are carried out in accordance with the Rules and Regulations of Badminton England (The Governing Body) and the Middlesex County Badminton Association and that any competitions or tournaments which take place at the facility follow those Rules and Regulations which are in force.
(b) The Club will also abide by Badminton England’s Safeguarding Children and Adults at Risk Policy, Codes of Conduct and the Equality, Diversity and Inclusion Policy as shall be in place.
5. CLUB MEMBERSHIP
(a) The members of the Club from time to time shall be those individuals listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.
(b) Membership of the Club shall be open to anyone interested in the sport of Badminton on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However limitation of membership according to available facilities is allowable on a non-discriminatory basis.
(c) The Club may have different classes of membership on a non-discriminatory and fair basis.
(d) a person becomes a voting member of the Club once they have been a member for a full 6 months at the preceding 31st March and has played or actively participated (including committee meetings) at the Dome a minimum of 6 (six) times in that time.
(e) Members of 18 years old or younger are Junior members and do not have a vote. They may apply to become Members upon their 18th birthday and payment of the annual membership fee. They may immediately vote, providing they have been junior members for at least 12 months and have played at least 12 times in that period.
(f) Any person who wishes to become a member must apply on the electronic Membership Application Form and this will be considered as delivering it to the Club. Membership shall become effective upon an applicant’s name being accepted and a membership number being issued and then entered into the Membership register.
(g) In the event of a member’s resignation or expulsion, their name shall be removed from the Membership Register.
(h) Badminton England shall be given access to the Membership Register on demand.
6. ANNUAL MEMBERSHIP FEE
(a) An annual fee payable by each member shall be determined from time to time and set at a level that will not pose a significant obstacle to community participation, subject to 9 (a) (iii). Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable. The Club Committee may allow Membership fees to be paid on a monthly basis for a differing amount to include administration fees, in which case the member does not become a full voting member until 1 calendar year has elapsed from date of first joining and all the monthly fees have been paid. (and the requirement in 5d above has been fulfilled).
7. RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on which, they give notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee may refuse or remove membership only for good cause such as conduct or character likely to bring the sport or Club into disrepute, or overdue payments on amounts owing to the Club. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal. If this is not considered satisfactory, a further appeal may be made to the voting members. For the avoidance of doubt being more than 1 month in arrears on court payments or membership subscriptions is sufficient grounds to refuse or remove annual membership. (Or deny visitor membership / admission).
(c) A member who resigns or is expelled shall not be entitled to claim any, or any share of, any, of the income and assets of the Club (the “Club Property”).
(d) A member may also be removed from membership if such a person is subject to a decision of Badminton England or Middlesex County Badminton Association that such person be suspended from taking part in any activity relating to the administration, coaching or playing of Badminton.
8. CLUB COMMITTEE
(a) The Club Committee shall consist of the following Club Officers: Chair, Treasurer, Secretary, and up to four (4) other members, all except the Chair (see 8(c) below) elected at an Annual General Meeting (“AGM”). The Committee will elect a Vice Chair from amongst their members.
(b) All members of the Committee must be fully paid-up members, not necessarily voting.
(c) While MCBA holds the lease for the Dome building and is therefore liable for possible financial loss MCBA will appoint the Chair of the Committee and assign another member of MCBA to also attend meetings. Both assigned members will remain in place and have voting rights until such time as the Lease of the Dome is re-assigned from MCBA to the Dome.
(d) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next AGM unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two (2) positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chair of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chair or in their absence the Vice Chair.
The quorum for the transaction of the business of the Club Committee shall be four (4) and must include the Chair or Secretary
(e) Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(f) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than 4 meetings per year.
(g) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between AGMs shall be filled by a member proposed by one (1) and seconded by another one (1) of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.
(h) Save as provided for in the Rules and Regulations of Badminton England, Middlesex County Badminton Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(i) The position of a Club Officer shall be vacated if such a person is subject to a decision of Badminton England or Middlesex County Badminton Association that such person be suspended from holding office or from taking part in any activity relating to the coaching, playing, administration or management of Badminton.
(j) The Club Officers may vote to remove an Officer, if in their opinion the Officer is no longer a fit and proper person to hold that position or is not acting in the best interests of the Club. Such a removal will be by a simple majority of the Club’s Officers at the time.
(k) The Committee may appoint people to sub-committees for specific purposes and individuals to perform specific duties, as they feel fit.
9. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS
(a) An AGM shall be held no later than September each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) discuss proposals for changes to fees and subscriptions for the forthcoming year;
(iv) elect members of the Club Committee;
(v) transact such other business received in writing or by email by the Chair from members 14 days prior to the meeting and included in the Agenda;
(vi) consider any other business;
(vii) amend this constitution.
(b) Any member may attend but voting is restricted to those who have attended sufficiently often in the past season (see 5d above).
(c) Voting shall be either in person or by proxy.
(d) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing fully paid members (not necessarily voting) of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(e) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than thirty (30) or 15% (whichever is greater) of members eligible to vote stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(f) The Secretary shall send to each member at their last electronic address a notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(g) The current membership card must be presented prior to admission to the meeting.
(h) The quorum for a General Meeting shall be 10 or 5% (whichever is greater) of members eligible to vote.
(i) The Chair, or in their absence a member selected by the Club Committee, shall take the chair. Each voting member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a tie, the Chair of the Meeting shall have a casting vote.
(j) The Club Secretary, or in their absence a member of the Club Committee, shall enter the Minutes of General Meetings into the Minute Book of the Club and circulate to all Members within three weeks of the meeting.
(k) Amendments to this constitution must be agreed by at least 10% or 50 members (whichever is greater) who are entitled to vote at the meeting.
10. CLUB FINANCES
(a) Bank account(s) shall be opened and maintained in the name of the Club (the “Club Accounts”). Designated account authorities shall be the Club Chair, and the Club Treasurer plus up to two other members of the Committee. Electronic payments shall be authorised by two (2) of the designated authorities. Cheques may also be used and signed by two designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Accounts. Card payment machines may also be used, with the account operated by up to 4 Committee members. All monies so received shall be transferred to a designated Club bank account as soon as allowed by the supplier.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. All surplus income or profits are to be reinvested in the Club. If the Club has any income, profits, gains or other funds which the Club committee considers not to be needed to meet the Club’s short term needs for providing facilities and participation then the Treasurer may deposit or invest those funds after taking appropriate professional advice. The Treasurer will report back to members at least annually on the performance of any such investments and review the Club’s investments in the light of its financial needs for providing facilities and participation.
(c) No surplus income, profits or assets shall be distributed to members or third parties.
(d) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(e) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, refreshments and other ordinary benefits of Community Amateur Sports Clubs (CASC) as provided for in the Corporation Tax Act 2010 and Finance Act 2010 if CASC status is achieved.
(f) Subject to any conditions laid out in the lease, the Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
(iii) provide ancillary fitness and training sessions and equipment to enhance the participation of members in their badminton;
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(g) The Club shall keep accounting records for recording the fact and nature of all payments and receipts in order to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of seven (7) years or a period stipulated by Government legislation.
(h) The Club shall prepare an annual “Financial Statement” in such format as shall be deemed acceptable to HMRC.
(i) The Club Property, other than the Club Account, shall be vested in not less than 2 and not more than 4 custodians, one of whom shall be the Treasurer (the “Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee, and entry in the Minute Book shall be conclusive evidence of such a decision.
(j) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(k) On their removal or resignation, a Custodian shall execute a Conveyance to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.
If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(l) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
11. DISCIPLINE AND APPEALS
(a) The Club Committee will be responsible for disciplinary hearings of Members who infringe the Club’s Rules/Regulations/Constitution. The Club Committee will be responsible for taking any action of suspension or discipline following such hearings.
(b) All complaints regarding the behaviour of Members should be submitted in writing or by email to the Secretary and/or Safeguarding Officer.
(c ) The Club Committee will meet to hear complaints withing 10 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.
(d) The outcome of a disciplinary hearing should be notified in writing or by email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
(e) There will be the right of appeal to the Appeals Committee following disciplinary action being announced. The Appeals Committee shall be appointed by the Club Committee, and comprising different individuals from the Club Committee, and should consider the appeal within 14 days of the Secretary receiving the appeal.
12. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by the majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Upon dissolution of the Club any surplus assets remaining after the discharge of the debts and liabilities of the Club shall become the property of Badminton England. Badminton England can give, transfer to another registered Community Amateur Sports Club, a registered Charity or any appropriate Badminton Association for use by them in related community sports.
Signatures and date of ratification:
Chair: …………………………………………………………….. Signature
……………………………………………………………………… NAME
DATE……………………………………….
Secretary: ……………………………………………………….. Signature
………………………………………………………………………NAME
DATE…………………………………………