o: All Middlesex Badminton Dome Members
Minutes of the Annual General Meeting of the Middlesex Badminton Dome on Thursday, 28 September 2023 at The Middlesex Badminton Dome,
6 members present. John Marskell; S. Renton; David Windmill; Manjit Kainth; John Thomas, Faiazann Khan
Committee members; David King; Sheila Collins (MCBA) Francis Rodrigues; Janet Cole; Sharon Moore
Banking and Finance; Bank mandates have been implemented and the necessary handovers have taken place.)
Personnel: Matyas Torok (ops manager) left the Dome on 13 June 2023. The committee are now revising the management of the front of house team. Shane Banks was appointed to the team and will be working mainly weekends.
Maintenance: A wide range of repairs, extensions and adjustments had been made to lighting, heating and insulation. Health and Safety requirements had received appropriate certificates.
Telephone/Internet):There is no fibre connectivity into the Dome and no plans yet for any supplier to provide this as yet. There is not enough demand in the area for a supplier to invest the time and money to install fibre for just one or two properties. We have a new provider for our telecoms – XLN Telecom Ltd.
Showroom: Has been built and opened on 15-May-23;
Bookings System: Several adjustments have been made to improve and simplify the system, however every change needed costs money from the website provider.
BE/Dome Membership: Work has started on announcing the Middlesex Badminton Dome policy of each junior club that is registered with the Dome to be registered with BE. To be implemented for 01-Oct-2023
5G Telecom Mast: On going
Lease Transfer and CASC: CASC Application filed with HMRC mid-April 2023; HMRC replied with various onerous questions regarding our application. They extended the reply deadline to 15-Oct-2023. Lease still to be transferred to the new entity. Until this is completed the 5G mast cannot be installed as the lease is still in MCBA’s name and would require another transfer to the Dome thus costing more legal expense.
Finance: Janet Cole presented a written report to the meeting. A question was asked do we need a TV and therefore a licence. Dome committee to discuss. Rates were still being subsidised by Hounslow under the emergency funding form Covid. This amount of saving is more than if we were CASC, so for the moment there is no rush to become a CASC. Janet announced her retirement as treasurer and would be handing over to John Thomas in October. The chair thanked Janet for her work.
A.O.B. It was proposed, by the committee, that the AGM should be held in late June early July to announce fees for membership and court hire. An EGM will be called later this year to forward this proposal and elect officers for the year 23/24. The constitution requires amendments if to conform to CASC this will also need to be discussed at another EGM.
Manjit asked if the kitchen area could be decorated and generally updated. Dome committee to discuss.
There being no further business meeting closed at 8.30pm
Minutes of the Annual General Meeting of the Middlesex Badminton Dome on Thursday, 28 September 2023 at The Middlesex Badminton Dome,
6 members present. John Marskell; S. Renton; David Windmill; Manjit Kainth; John Thomas, Faiazann Khan
Committee members; David King; Sheila Collins (MCBA) Francis Rodrigues; Janet Cole; Sharon Moore
- a) Apologies Tim Renton; Paul Kullar; Kenny Mann:
- b) Minutes of previous meeting; agreed and signed
- c) A report of the activities of the Club over the previous year was read by David King in the absence of Paul Kullar;
Banking and Finance; Bank mandates have been implemented and the necessary handovers have taken place.)
Personnel: Matyas Torok (ops manager) left the Dome on 13 June 2023. The committee are now revising the management of the front of house team. Shane Banks was appointed to the team and will be working mainly weekends.
Maintenance: A wide range of repairs, extensions and adjustments had been made to lighting, heating and insulation. Health and Safety requirements had received appropriate certificates.
Telephone/Internet):There is no fibre connectivity into the Dome and no plans yet for any supplier to provide this as yet. There is not enough demand in the area for a supplier to invest the time and money to install fibre for just one or two properties. We have a new provider for our telecoms – XLN Telecom Ltd.
Showroom: Has been built and opened on 15-May-23;
Bookings System: Several adjustments have been made to improve and simplify the system, however every change needed costs money from the website provider.
BE/Dome Membership: Work has started on announcing the Middlesex Badminton Dome policy of each junior club that is registered with the Dome to be registered with BE. To be implemented for 01-Oct-2023
5G Telecom Mast: On going
Lease Transfer and CASC: CASC Application filed with HMRC mid-April 2023; HMRC replied with various onerous questions regarding our application. They extended the reply deadline to 15-Oct-2023. Lease still to be transferred to the new entity. Until this is completed the 5G mast cannot be installed as the lease is still in MCBA’s name and would require another transfer to the Dome thus costing more legal expense.
Finance: Janet Cole presented a written report to the meeting. A question was asked do we need a TV and therefore a licence. Dome committee to discuss. Rates were still being subsidised by Hounslow under the emergency funding form Covid. This amount of saving is more than if we were CASC, so for the moment there is no rush to become a CASC. Janet announced her retirement as treasurer and would be handing over to John Thomas in October. The chair thanked Janet for her work.
A.O.B. It was proposed, by the committee, that the AGM should be held in late June early July to announce fees for membership and court hire. An EGM will be called later this year to forward this proposal and elect officers for the year 23/24. The constitution requires amendments if to conform to CASC this will also need to be discussed at another EGM.
Manjit asked if the kitchen area could be decorated and generally updated. Dome committee to discuss.
There being no further business meeting closed at 8.30pm
| middlesex_dome_-_agm_-_28-09-23.pdf |
